Marketing Asset Management

Do More With Less with RevBase
Comprehensive – a Software-As-A-Service solution that provides sales support, Web publishing, marketing automation, digital asset management, electronic and print fulfillment, and usage reporting all in one.

Easy to use – designed for ease of use, even by novices, with simple point-and-click navigation and intuitive browsing and seraching. On-line help is always just a click away.

Easy to administer – administrators work with task wizards and intuitive content management and system tools.

Easy to implement – can be up and running within a week.

No software to install – Software-As-A-Service that requires no purchasing, installation, or hardware maintenance.

No server hardware – no expensive network servers needed to run one or more marketing solution; accessible in real time 24/7 by all team members world wide.

No IT burden – deploys Web-based solutions immediately without the need for IT staffing and resources.

Web-based document management – allows marketing, creative, and sales teams to securely manage and share marketing materials, documents, digtal assets, and sales tools around the office or around the globe.

Scalability – start with a small marketing library and easily grow to serve thousands of users with hundreds of gigabytes of data.

Expanding functionality – new features are added by the vendor and appear seamlessly without added cost.

Rapid deployment – be up and running with a customized marketing asset management system with in a week.

Secure servers – all data and digital assets are stored, backed up, and maintained on our fully secure servers.

Excellent value – available for affordable monthlyservice fee (a fraction of traditional systems cost), with no additional fees for maintenance or support.

Multi-purpose libraries
RevBase lets you create one or many Web-accessible solutions for your marketing and sales operations. You can create libraries to suit specific applications such as sales support, marketing asset management, customer service, creative review, or literature fulfillment on your internal or public Web site. Each solution can be linked to your public Web site, your Intranet, or your Extranet.

Multiple zones within a library
Your RevBase solution can have multiple zones (a zone is a Web-accessible, password-protected area within the system to serve a specific purpose, a specific set of users, or a unique application). Zones can be easily created and managed. To personalize your marketing content distribution solution, each zone can be configured with a unique portal page, search categories, rules, and look and feel.

Visual presentation of materials
RevBase is visual, so it's easy to identify exactly the right item. Each item in your system has a visual preview (a "thumbnail") which is displayed at various sizes as appropriate. When you enter your materials, you can choose your own preview image, use a representative icon, or have the marketing content distribution system generate a preview for you (applies to selected file types).

Searchable
Your RevBase solution is easily searched by a powerful category-based and keyword search system. Each item can be a member of one or multiple groups. Visitors use these groups to quickly zero-in on the item(s) they need. Keywords can be used alone or in conjunction with the category search facility.

Customizable portal page
Your solution has one or more configurable portal pages, which are the starting points for visitors. From this page users can search materials, see one or more featured items, access the new materials list, get user tips, and more. This page is easily branded with your identity, company ID, and graphical design elements. You can even add HTML code and access to other Web sites and systems.

Gallery view
The Gallery View provides an overview of each item that meets your search criteria, including a visual preview and descriptive information. Visitors can download materials directly from this page and add to the library shopping cart for electronic literature fulfillment.

Detail view
The Detail View displays a mid-sized preview of the selected item, plus all information you've chosen to display in association with that item. From this view, visitors can also take actions on the item, including zooming for a higher-resolution preview, providing feedback and comments, downloading and e-mailing (if it's electronic), and ordering (if it's a physical item).

New materials list
So users can quickly learn what's new, RevBase automatically creates a list of recent additions to your library. This visual display includes top-level descriptive information and a visual preview for each new item.

Accepts any file type
You can easily add any type of file to your system, including PDF, Word, PowerPoint, Excel, PhotoShop, Quark, and many more. You can even add audio, video, and software executable files. RevBase doesn't alter your files, so you can be sure that your visitors will see exactly what you intended.

Material Annotation
RevBase lets you fully document all the vital facts pertaining to every asset. You can add text descriptions, dates, number fields, and even other files to fully describe and document your materials. You also can create your own custom fields to tailor your library to your specific marketing asset management needs.

Material groups
You can configure your materials into categories and groups in order to organize, sort, and locate items easily, regardless of how large your library grows. Groups can be created for different products, departments, divisions, markets, customers, etc. Groups can also be used to organize materials according to type (brochure, data sheet) and subject (product line, industry).

Download electronic files
Electronic materials of any and all types are stored in the repository and are made downloadable with a click of your mouse. Your visitors can download these files to their Web browsers or to a local directory. RevBase displays the file size and type, and provides an estimated download time so users know what to expect.

Shopping cart
Your RevBase solution has an integrated shopping cart where users can order and e-mail items for literature fulfillment. Users add items to the cart, specify order quantities, indicate their delivery address and submit their order. It's fast and easy, and dramatically reduces the processing steps typically associated with distribution of materials.

Software-As-A-Service
Your application is accessible from any popular Web browser. There's no software to install. On-line help and task wizards are available to guide you through your use of the system.

On-line review
Visitors to your library can provide review comments, offer feedback, and submit questions about assets. Their inquiries are entered into the repository and dispatched via e-mail on an item-by-item basis to designated e-mail addresses.

Access control
Your solution is password-protected so that only specific individuals can visit or administer it. Each user is given an account name and password allowing them access to the appropriate zones within the system.

Integration with other systems
You can integrate your solution with other Web sites, Web-based applications, and server-based systems. The most basic integration is to link your RevBase application to your Intranet and/or public Web site. Single sign on from your intranet extranet and/or CRM system is also supported.

Activity tracking
With RevBase, you can track a wide range of usage statistics including number of items, size of library, number of visitors, most frequent searches, number of downloads, and more.

Order Manager
An integrated order manager facility tracks and displays orders for physical (i.e., hardcopy) and electronic (i.e., e-mailed) materials, and lets your accurately manage your physical inventories of materials. The Order Manager automatically calculates inventory levels based on orders and highlights items below a specified re-order point. It also provides a complete view of order history and status, item history, and inventory levels.

E-mail fulfillment
Users can e-mail electronic materials directly from the system. Visitors simply select one or more items for e-mail delivery, enter their own message, and specify destination e-email addresses. The RevBase server then formats the message and sends the materials as e-mail attachments or as Web links.

Customizable views
RevBase data displays ("views") are customizable, making it easy to create a custom look for your application, and to integrate RevBase with highly-designed Web sites and other systems. No HTML coding is required to tailor the views, although HTML can be included within RevBase-generated views to create specific designs and treatments.

Industry-standard architecture
Your RevBase application is based on a solid foundation including multiple high-performance servers, the Microsoft SQL database, and Longwood Software’s RevBase Marketing Asset Management Software system.